SAVE THE DATE: Annual General Meeting
Date: Friday September 26, 2025
Time: Registration: 6:30pm, Formal Agenda: 7:00-8:00pm
Location: 3550 East Hastings St, Vancouver, BC V5K 2A7 and virtually by MS Teams (Link will be sent to those who RSVP)
Please RSVP noting if you will be attending in person or virtually via this email link.
Meeting package will be sent to those who have RSVP’d closer to the AGM.
NOTE: Members must be in good standing to vote at the meeting, and must have been members at least a month prior to the meeting. If you are NOT a member and would like to become one, please complete this form before August 26, 2025: https://forms.office.com/r/Z2N2QHEsty
Proposed Agenda
- Welcome and Call to Order, Quorum Verification
- Land Acknowledgement
- Appoint Chair and Secretary for the meeting
- Adoption of Agenda
- Approval of 2024 Annual General Meeting Minutes
- Board President Remarks
- Executive Director Remarks
- Presentation of Audited Financial Statements
- Appoint auditors for fiscal year 2026
- Introduction of the Board
- Presentation of proposed Board Slate 2025-2026
- Election of Directors and Officers of the Board
- Award Presentation
- Special Resolution:
RESOLVED AS A SPECIAL RESOLUTION that the existing Bylaws of the Society be deleted and replaced with the proposed set of Bylaws as presented (will be sent in the package distributed at a later date).
Key changes include (but not limited to):
- Adding membership dues to address the issue of members not being registered annually.
- Addition of voting by proxy.
- Change to Board terms being 2 years for all positions.
- Changes to the mandatory Officer positions.
- Employee members must have not been employed for 12 months before being eligible to sit on the Board.
- Amalgamation of the (previously separate) Board of Directors, and Executive Committee sections.
- Elimination of sections that are duplicated in the Governance policies.
- Edits of wording to enhance clarity.
Please note: No resolutions or new business will be taken from the floor at this meeting. If you wish to have an item added to the agenda, please submit it in writing at least one month prior to the meeting.